Job Title : Administrative Assistant
Reporting To : Division Chief

Overview:
The position holder is responsible for the overall administrative, planning tasks, and follow ups.

Main responsibilities:

• Oversees and administers the day-to-day activities of the office to ensure productive and efficient office operation.
• Serves as a primary point of direct administrative contact and liaison with other functions and individuals, and external institutions and agencies.
• Sets up and maintains filing systems.
• Compiles statistics and other information.
• Organizes and facilitates meetings, conferences, and other special events, as required.
• Collates papers for meetings, prepares and circulates agendas, and sets up presentation equipment.
• Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate.
• Greeting and assisting visitors, handling phone calls and inquiries, scheduling and maintaining calendars and travel arrangements, screening, analyzing, and preparing responses to incoming correspondence, handling day-to-day public relations.
• Assist the Division Chief in budget preparation.
• Assist the Division Chief in following up the assigned tasks.
• Control over the maintenance contracts of IT related Hardware and Software.
• Monitor the Annual Leave, Medical leave etc of the Division.
• Monitor and maintain stationeries requirements of the division.
• Assists in special projects, as appropriate.
• Performs any other duties as and when required.

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